Digital Academic Management (DAMS)

Advancement in Information and Communication Technology have gradually transformed administrative and management procedures in most industries to be automotive, and the education sector has not been completely left out. Digitizing the academic system has been proven to be a very beneficial and cost-effective way of managing and administering quality and context-driven educational services in developed and developing counties.

Following the growing need for digital education in Cameroon, I-GLOBE and its technical partner K-LEGACY have been working to address the situation with a solution that enables every educational institution not only to create and deliver rich and engaging content in multi-file formats, but also to streamline all academic activities digitally across multiple devices such as mobile phones, tablets, and computers, with potentials to engage teachers and students in a coordinated teaching/learning environment.

Digital Academic Management System (DAMS) is a school administration, management, and E-LEarning portal that provides a complete solution to streamline all major activities of an educational institution. Digital Academic Management System (DAMS) can be implemented either as a cloud-based with a dedicated server or as a self-hosted solution based on the institution’s needs.

The platform gives access to parents via the Parents Module to contribute to enhancing the child’s academic performance, especially primary and secondary school children.

SUMMARY BACKGROUND of DIGITAL EDUCATION

The concept of Digital Education or education with technology started far back in the 1970s and 1980s, with computer-based learning by Murray Turoff and Starr Roxanne Hiltz at the New Jersey Institute of Technology, the University of Guelph in Canada

In (1973–77), the Computer-Aided Learning was termed by the UK Council for Educational Technology and was used in administering the government’s National Development Programme

OBJECTIVE

The foremost objective of the Digital Academic Management System (DAMS) is to provide a solution to the problems faced by conventional school management solutions. ie: Lack of online access, low data security, clunky user interface, etc. Digital Academic Management System (DAMS) aims to reduce tedious paper works and makes the management of the school more systematic. We cover all aspects of school management including student enrollment, student performance tracking, Timetable, Fees collection, Examination, Report generation, etc. The system also works as an interactive medium of communication among administrators, teachers, students, and parents.

SPECIFIC OBJECTIVES

To automate routine tasks in school management and improve the efficiency of administration.
To provide centralized management of academic data that can then be securely accessed from anywhere in the world.
To enable and empower school stakeholders to identify problem areas and design effective solutions.
To ensure a smooth flow of information between stakeholders, management, staff, students, and parents

Web-based – Allows the users to access the system from anywhere, at any time.
Scalability – Makes the software capable of handling both small and large organizations and their increased demands.
Customizability – Enables the application to be modified in order to fit the exact requirement of the institution.
Access Management – Two-factor authentication and role-based access controls
High-Level Security – We have implemented industry-standard security protocols and technologies against malicious attacks.
User Management – Our system nurtures the interaction between different user groups like administrators, teachers, students, and parents.
User Friendly – Intuitive and elegant interface design guarantees simple, yet effective user-system interaction.
Mobile-Friendly – Makes Digital Academic Management System (DAMS) easily accessible from Mobile devices, we also have native Apps in Android and iOS.

FEATURES OF DAMS (please tap on each page to flip to the next)

Some of the Major CORE MODULES in DAMS

DASHBOARD MODULE: Allow the users to view the News, Events and the mails from a single screen.

INTERNAL MESSAGING: Write, read and forward the messages to other users easily and fast and enhance Parent-Teacher- student interactions.

ACTIVITY LOGGING MODULE: Keep track of everything happening in the DAMS system. All user activity is tracked here with date and time.

EVENTS AND CALENDAR MODULE: Create, manage and have quick access to the calendar and track the upcoming events.

STUDENTS MODULE: Get easy access to student particulars, their fee payments, courses, grades, attendance, parents’ information, disciplinary records, and other reports, anytime.

TEACHER MODULE: Create and manage various teacher details and stored in a centralized area.
PARENTS MODULE: This module gives access to parents to sign up and contributes to managing their children’s education. parents can view students notifications, students reports, performance, assist in assignments, pay fees, add or apply for admission of the child and contribute in building the childs academic life in collaboration with teachers and school authorities

COURSE MODULE: DAMS has a powerful course management system where multiple courses and batches can be handled on the same dashboard.

TRANSLATION/LOCALIZATION MODULE: Change the default language in DAMS to your language and make it even more easy-to-use.

USER ROLE MANAGEMENT: Allows the creation of custom user types by modular access control. Control user access rights and only display content that is relevant for them.

IMPORT MODULE: Allows student and employee details to be imported from excel sheets and CSV ﬁles. It also helps to create users for students, parents, and teachers with no user accounts.

EXAMINATION MODULE: Create exams and set various grading levels batch-wise and observe the progress of each student.

ATTENDANCE MODULE: Create and monitor various employee and student attendance records. Get the details of availed and available leaves.

TIMETABLE MODULE: The comprehensive timetable Feature in DAMS allows generating, maintaining and monitoring timetables with speed and ease.

FEES MODULE: A ﬂexible Fee management system to create, monitor and manage paid and payable fees.

REPORTS MODULE: Audit and manage a variety of reports and have them ready for a quick review whenever necessary.

DOCUMENT MANAGEMENT: Manage Documents related to Students and Tutors such as Awards, Certiﬁcates, Memos, etc.

ONLINE EXAMINATIONS: Create, Conduct and Evaluate Online examinations for your students with MCQ, True or false and Essay type questions.

DOWNLOADS MODULE: With the Downloads module, the users get a simple ﬁle transfer interface to upload or download the ﬁles to/from the application server.

EXPORT MODULE: Allows Backup or export the Student and Employee details from DAMS to CSV Excel ﬁles. The convenience of selecting the data ﬁelds to be exported.

NOTIFY MODULE: Send out group messages via Email (or SMS) to speciﬁc groups of users. Edit and manage templates for regular tasks.

COMPLAINT MODULE: Create complaint categories. View complaints registered by the Students, Parents and Teachers and another custom. Review the complaints and change the status

EXPORT MODULE: Allows Backup or export the Student and Employee details from DAMS to CSV Excel ﬁles. The convenience of selecting the data ﬁelds to be exported.

THEME MANAGEMENT: Change themes for Admin Systems. Change Systems Themes. Allows parent, student, and teacher to change their Systems themes

MODULE MANAGEMENT: Enable / Disable the modules in the application.

BACKUP MODULE: Allow admin to take complete database backup. Feature to download and restore the database. Upload backups to the application.

SYSTEM UPGRADE SCHEDULE: Schedule time for system upgrade. Make the Systems s oﬄine during the system upgrade.
ONLINE ENROLMENT MODULE: Make your admission process more speedy and eﬃcient by taking it online. Deﬁne a custom enrollment process with online approval and online-payments (Via Mobile Money and or UBA Payment gateway with Visa/Master Cards)
VIRTUAL CLASSROOM MODULE: This feature makes E-Learning or distance education accessible to every student enrolled in the course either within or out of the Academic milieu. it is a learning management system within the platform that enables institutions, teachers and other stakeholders to make the dream o digital education come to reality by designing and sharing educational materials in multi-file format across multiple devices that connect all actors together for a common good.